Under the supervision of the Director of Grant and Contract Administration and working in close cooperation with colleagues from the Grants and Contracts Team, the Finance Department, Health Center Leadership, and staff of grant-funded programs, the Grants and Contracts Manager is responsible for a portfolio of sponsored awards that fund the clinical services and operations of Fenway Health’s Federally Qualified Health Center as well as other Fenway Health program activities. The Grants and Contracts Manager ensures the responsible use of funding and the highest standards of compliance with contract conditions and reporting requirements.
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Provide post-award management of a portfolio of grants and contracts
- Manage a portfolio of awarded grants and contracts in accordance with government regulations and Fenway Health policy;
- Establish and maintain regular communication with funding agency officers, including attendance at any required grantee meetings and creating/maintaining accounts with any online portals the funder requires (e.g. EHB, JustGrants, eGrants);
- Establish and maintain regular communications with program staff managing the funded project, ensuring that contract performance responsibilities and compliance requirements are clearly understood and assigned;
- Ensure timely execution and submission of contracts, subcontracts, budgets, and work plans;
- Provide oversight of contract conditions and requirements
- Develop and monitor contract budgets and assist program/clinical staff in fiscal management of their projects
- Support Fenway Health’s efforts to maintain continuous organizational compliance with HRSA Program requirements, as well as any identified quality improvement initiatives.
- Work with department staff to plan and prepare for site visits by funders (e.g. HRSA BPHC, HRSA HAB) and regulators and provide project management support of site visit preparations as needed
- Work with colleagues from the Grants Management Team and Finance Department to refine or develop new systems and tools to meet compliance requirements.
Assist in securing new funding awards
- For multi-year awards, work with program staff managing the funded project to complete and submit required reports and/or applications for continued/renewal funding by required deadlines;
- As requested, assist grant writers and program staff with the preparation and submission of applications for new funding, with particular focus on development of project budgets.
Perform and complete administrative management tasks in a timely and efficient manner
- Maintain internal grants management database and/or tracking spreadsheets with updated details of all grants in portfolio
- Coordinate the certification of staff time and effort expended on funded activities.
- Circulate documents for signature to meet submission deadlines
- Track, execute and reconcile invoices and purchase orders as necessary
Perform related duties as required
- Bachelor’s degree or equivalent life experience
- 3-5 years of related work experience
- Self-driven, proactive individual with the ability to work effectively both independently and collaboratively
- Experience developing and monitoring budgets
- Prior experience in government grant/contract management
- Strong proficiency in Excel and aptitude for learning new web-based programs
- Demonstrated strong organizational skills with detail orientation
- Demonstrated ability to manage multiple assignments with tight, concurrent deadlines and frequent interruptions.
- Strong interpersonal skills and an ability to communicate diplomatically with internal and external audiences at all levels
- Ability to exercise sound judgment, prioritize tasks, maintain the confidentiality of sensitive information
- Ability to work harmoniously and effectively with colleagues, patients, clients and vendors across the spectrum of diversity, including but not limited to race, ethnicity, color, gender identity, sexual orientation, age, socio-economic status, national origin and immigrant status, religious or spiritual identity, disability (physical, mental, emotional and developmental), veteran status, and/or limited English proficiency.
- Willingness to contribute towards Fenway’s efforts in becoming an anti-racist organization and promoting a culture dedicated to ongoing development in service of humility, equity, diversity, inclusion, and belonging, where differences are acknowledged and valued.
- Prior experience managing HRSA-funded awards
- Familiarity with Federally Qualified Health Center (FQHC) and Ryan White HIV/AIDS Program (RWHAP) compliance requirements
- Demonstrated ability to interpret regulations and requirements related to program performance, outcome measures, and other reporting requirements
- Prior project management experience
Ability to meet the following physical requirements with or without reasonable accommodations:
- Sit at a computer station for extended periods of time
- Ability to keyboard for extended periods of time
- Ability to travel to occasional national meetings and/or conferences as required
We offer competitive salaries, and for those who qualify, an excellent benefits package; including comprehensive medical and dental insurance plans, and a retirement plan with employer match. We also provide 12 paid holidays, paid vacation, and more.LGBTQIA+ identified persons, Black, Indigenous, and other people of color (BIPOC), and individuals from other historically underrepresented communities are strongly encouraged to apply.
Highly experienced individuals may be compensated at a higher rate.
Internal ID: GOV-23-FT-1