Director of Administration Public Health Prevention Programs

Posted: 05/11/2022


Reporting to the VP for Public Health Programs , the Director of Administration- Public Health Prevention Programs is responsible for administrative and management oversight of Fenway Health’s Sexual Health and Drug User Health Programs. Key responsibilities include: personnel management, work plan implementation, budgetary oversight, program operations, funder relations, liaison with community partners and stakeholders, utilization of department data to inform program strategy. The Director works in collaboration with the Medical Director for Public Health Programs, clinical and behavioral health department staff funded by or assigned to work in public health settings, TFI research implementation partners, and others at Fenway to set programmatic priorities consistent with the mission and strategic plan of Fenway Health. This role will establish clear goals and objectives to achieve grant funded objectives, and to inform the expansion of clinical- public health integration of services in clinical and non- clinical sites. This is a grant funded position.


  1. Oversee the implementation of public health workplans across service areas
  • Monitor the implementation of work-plan deliverables for assigned program areas
  • Work closely with department director and managers across sites to ensure the integration, coordination and consistency of public health prevention services across the organization
  • Assess and regularly evaluate program efficiency and capacity using information gained through program dashboards, intervention cascades, service utilization, outcome and epidemiological data, and other relevant data tools to inform program activities to achieve desired program objectives and outcomes
  • Recommend and implement changes to ensure programs are reaching their goals and meeting the needs of the target groups
  • Increase integration of program direction with clinical, behavioral health and other services
  • Ensure staff provide excellent customer service and quality services to clients
  • Oversee program budgets, variance reports and resource allocations. Ensures that contract progress reports are submitted to funders on a timely basis.
  • Support grant writing, budget oversight, funder communications, and other funder requirements for all programs

2. Personnel and Program Management:

  • Oversee day-to-day program operations by supervising, directly or through di-rect reports, a team of non-clinical full- and part-time employees, interns and volunteers
  • Responsible for the hiring, training, onboarding, scheduling, ongoing supervi-sion and professional development, and evaluation of program staff
  • Develop work plans and convenes regular meetings of staff and/or teams as needed to ensure progress towards program deliverables.

3. Work plan implementation:

  • Under the direction of the VP for Public Health Programs, coordinate grant-related monitoring communications with funders of public health prevention and screening programs; Ensures that contract progress reports are submitted to fun-ders on a timely basis.
  • Ensures funder deliverables are on track and attained, reviews program dash-boards, intervention cascades and other data tools to inform program implemen-tation and decision making to achieve desired program objectives and outcomes.
  • Manage program evaluation and data collection activities of all program staff and serve as liaison with staff of Fenway’s Data and Informatics Team
  • Prepare required reports for funders as well as monthly internal reports summa-rizing activity and outcome data to evaluate program performance and inform continuous improvement strategies; Assists with development and writing of program plans and funding proposals for grant applications
  • Works closely with Director of Grant Administration to oversee program budg-ets, variance reports, and resource allocations, and participates in the budgetary process annually
  • Monitors and evaluates operations for compliance with licensure, accreditation and regulatory standards

4. Program representation and liaison:

  • Represents the Public Health Prevention programs in community settings with implementation partners, current and potential collaborating agencies and/or funding sources, and other stakeholders
  • Liaises with funding partners, collaborates with other departments at Fenway Health to strengthen the integration of public health and clinical services within clinical and non-clinical sites
  • Participates as an active member of Public Health/AAC Senior Management Team and works on cross-department efforts as appropriate

5. Meet agency participatory expectations

  • Adhere to all agency and departmental policies and procedures
  • Participate in quality assessment and improvement activities as requested
  • Adhere to the highest principles of client confidentiality
  • Adhere to established safety policies, procedures and precautions; enforce agency’s policies and clinical procedures, including safety and crisis procedures.
  • Attend all required meetings, in-services and professional trainings
  • Maintains professional competence necessary to perform job responsibilities; maintains and provides agency with records of continuing education activities

6. Perform related duties and projects as assigned




  • Master’s degree in Public Health or related field, and/or clinical degree required
  • Ability to work harmoniously and effectively with colleagues, patients, clients and vendors across the spectrum of diversity, including but not limited to race, ethnicity, color, gender identity, sexual orientation, age, socio-economic status, national origin and immigrant status, religious or spiritual identity, disability (physical, mental, emotional and developmental), veteran status, and/or limited English proficiency.
  • Willingness to contribute towards Fenway’s efforts in becoming an anti-racist organization and promoting a culture dedicated to ongoing development in service of humility, equity, diversity, inclusion, and belonging, where differences are acknowledged and valued.

Preferred Qualifications:

  • At least 5 years’ experience in public health/health care/human services re-quired, including at least three (3) years with responsibility for program devel-opment, program management, and staff supervision.
  • Strong project planning, leadership, negotiation and presentation skills as well as an ability to contribute creative yet practical solutions to problems
  • Strong knowledge of HIV/AIDS and hepatitis C trends, needle exchange pro-graming, harm reduction, and at-risk populations. Commitment and experience to delivering low-threshold, easily accessible service.
  • Ability to multi-task and manage several projects in parallel, paying attention to detail
  • Ability to meet deadlines and work within a team-based environment
  • Ability to forge cross-functional working relationships with internal teams and external project partners
  • Demonstrated excellent written and oral communication skills
  • Experience managing variety of grants and contracts, and overseeing budgets strongly preferred
  • Experience working in an ethnically, culturally, and racially diverse environ-ments preferred
  • Experience with health promotion/prevention, communities of color, the LGBTQIA+ community, HIV/AIDS and substance use issues strongly preferred.

We offer competitive salaries, and for those who qualify, an excellent benefits package; including comprehensive medical and dental insurance plans, and a retirement plan with employer match. We also provide 12 paid holidays, paid vacation, and more.

LGBTQIA+ identified persons, Black, Indigenous, and other people of color (BIPOC), and individuals from other historically underrepresented communities are strongly encouraged to apply.

Apply here: https://recruiting.paylocity.com/recruiting/jobs/Details/1047766/Fenway-Health/Director-of-Administration-Public-Health-Prevention-Programs